recurring reminders evernote

How To Set Up Evernote Recurring Reminders in Just 3 Easy Steps

Let’s face it, Evernote is simply… awesome!

You can write notes, save documents, archive important files, share all of that goodness with other people and this is just scratching the surface. You can use it to create your next multi-million dollar product for your business, or to make a groceries list for that Sunday barbeque. Evernote gives you a blank canvas and lets you create your own masterpiece, as simple, or as complicated, as you want to make it.

Evernote even introduced a couple of months ago a new feature that makes the software even more valuable – reminders. You can set up a separate reminder for each and every note to make sure you never miss a meeting, or a deadline.

But…

If you need to set up a recurring reminder, you are out of luck. If you have an event that occurs in regular intervals, say a monthly meeting with your team on the 1st of every month, Evernote reminders won’t work for you (unless you want to set up one every single month for the next month, which defeats the whole purpose). For some reason, or another, the Evernote headquarters has decided against recurring reminders, so if you want to use such a feature, you need to go outside Evernote.

Until now.

Although recurring reminders don’t come standard with Evernote, there is a pretty easy (and free) workaround that you can set up in just a couple of minutes and 3 simple steps.

STEP 1 – Sign up for FollowUpThen

FollowUpThen is free email reminder service that can send you all types of reminders at a specific date and time and it works flawlessly with Evernote.

Before you open an account with them, you first need to figure out what email you are using with Evernote. You need the same email to sign up with FollowUpThen (FUT), or the system won’t work. In most cases, this is the email that you use to sign into your Evernote account. If you are using a username for that purpose, here is what to do to get the email that is associated with your Evernote account. Go to Evernote.com and sign in like you normally would. Click on your name on the top right corner and select Account Settings. Halfway down the page you can see what email Evernote has for your account.

Quick note: you need your email address that is associated with your Evernote account, NOT the one that Evernote gives you that ends with @evernote.com.

Now, head over to FollowUpThen and use the same email address as Evernote to sign up for a free account.

follow up then evernote

Simply enter your email address and click on Get Started.

Step 2 – Verify and Set Time Zone

FollowUpThen will ask you to verify your email address. Head over to your inbox and look for an email from them containing a verification link. Once you click it, your will end up back on their website.

In the window that opens up, enter your name and the password you want to use for your new account (here is how to create a secure password). This is pretty standard, so you should not have any issues.

Make sure you select the correct time zone you are in. FUT relies heavily on this information, so don’t skip over it.

recurring reminders

Once you have entered all the information slick on Save and your new account should be all set.

Setting up recurring reminders for Evernote is great, but it is just one of the many ways you can “hack” Evernote for your benefit. For even more tactics like this, check out “How To Automate Evernote”.

Step 3 – Set up your (recurring) reminders

Go into Evernote and navigate to a note you want to set up a reminder for.

Right-click on the note and select Share > Send by email (Windows), or Send > Email note (Mac). If you are using the online application, open the note and click on the Share button on the top right of the note itself and click on Email.

In the new window that pops up is where the magic happens, specifically in the TO field.

FollowUpThen will email you a reminder (along with your note) depending on what email address you enter in the TO field.

For example, if you enter monday3pm@followupthen.com you’ll get a reminder on Monday at 3 PM (in your time zone). If you send the note to march30th@followupthen.com, you’ll get a reminder on March 30th.

Nothing special so far, Evernote can do that on its own, right? Not quite. Here is where it gets interesting:

If you send an email to everywed@followupthen.com you’ll get a recurring reminder every Wednesday. Magic!

You can do daily, weekly, monthly, yearly, at a specific time of the day… there is almost no limit to what you can do. You just need to enter the correct email address in the TO field. For a very comprehensive list of emails and examples check out this page.

If you want to set a reminder for Mom’s bday, which is on March 30th, all you need to do is send your note to everymarch30th@followupthen.com and on the correct date, every year, you’ll get a reminder email along with your Evernote note. Recurring reminder problem, solved!

Note on security: FUT never actually sees the content of your emails, so all your data is completely secure and private. Their system is fully automated and the email addresses are only used as means for the system to know when to dispatch your reminders. Nobody can actually open those emails and access your data.

To sum it all up, in the TO field, enter the correct address depending on when you want your reminder to show up in your inbox. Enter a subject for your email. The body of email is completely optional and typically not necessary. When you are all set, click on Send and you are all done.

evernote recurring reminders

On the specified date and time (based on the email in the TO field), FUT will send you a reminder email, along with that specific Evernote note.

You can set as many of these reminders as you want following the same exact process. You can even set more than one reminder for the same note. FUT also offers a paid account with some additional features such as SMS text message reminders which work in a similar fashion. You don’t need a paid account, the free one works perfectly fine, but if you would like to use some of the advanced features it might be worth upgrading.

Over to you now

There you have it, easy and free Evernote recurring reminders. The process will take you a few tries to get used to, but once you do, it is very easy. Once you figure out how the @followupthen.com emails work, you don’t have to even go to the FUT website, everything is done from within Evernote which saves you a lot of time.

Try it for yourself and set up some quick Evernote recurring reminders, it is that easy!

What other ways (if any) do you know of for creating recurring reminders in Evernote? Share your thoughts in the comment section below:

  • http://www.NewWorldOffice.com/blog Joanne

    I usually use Outlook or Gmail to set up recurring reminders, but this is a great workaround for people who don’t use those systems. I love Evernote but haven’t used it to this extent. I’ll definitely be trying it out – thanks!

    • http://www.highperformancelifestyle.net Kosio Angelov

      Joanne, glad you found it useful. Let me know how it works out and thanks for stopping by.

  • Peter

    Kosio, thanks for a very useful tip indeed !! I tried it out & it works like a dream :-))
    I have transferred all my reminders to FUT. I discovered 2 things:
    * although they have many recurring possibilities, some are not possible, e.g. once every quarter. But there is a workaround: make 4 annual reminders each scheduled 3 months after the previous one
    * in the note that you use to send to FUT to set up a reminder you can add an Evernote note link, which is shown & usable when FUT sends you the reminder, provided the note is in a synchronised notebook.
    Once again: thanks a lot. I have passed your tip on to Jamie Todd Rubin who is Evernote’s “going paperless” ambassador & writes a weekly post on his blog. I asked him to mention this tip so it reaches a larger public because this issue is an important gap in Evernote. I don’t know if he will.
    One thing that puzzles me: you write about Evernote, have even written an E-book about it, yet you don’t have it listed among the apps you couldn’t do without. Why?

    • http://www.highperformancelifestyle.net Kosio Angelov

      Peter, thanks for for stopping by and for passing along my post to Jamie (I am a big fan of his work).

      For FUT quarterly reminders, you can use “every3months@followupthen.com”. It should do the job.

      Evernote is indispensable in my daily workflow and I’ve recommended to many people, on many different occasions. I am not 100% sure which exact list of apps are you referring to, but Evernote should be there, at least in the top 5 :)

      • Peter

        Kosio, the list of apps is on this page:
        http://blog.highperformancelifestyle.net/habits-and-habitats/

        under the heading What apps/software/tools can’t you live without?
        I don’t see Evernote mentioned.

        • http://www.highperformancelifestyle.net Kosio Angelov

          Peter, you are absolutely right, Evernote is missing from the list and it shouldn’t! Good catch! There is no valid reason I can give you for not adding it in the first place. I guess I am so used to it that I don’t see it as a productivity app, but as an extension of my digital self.

          Just updated the post btw.

          Thanks for bringing it to my attention!

  • Jim

    Hi I think this is great but it seems like Evernote is sending email from @evernote.com so followupthen is not recognizing it as my gmail. Note this is 5.3 Evernote in Windows. Thanks.

    • http://www.highperformancelifestyle.net Kosio Angelov

      Jim, thanks for stopping by. It appears Evernote have recently changed the way they send out emails. It used to be that the emails would come from your own email address which made the whole process work. I’ll do some testing and look for a possible workaround for this tactic.

  • https://www.followupthen.com Reilly Sweetland

    Thanks for this great writeup, Kosio! We’re aware of the unfortunate change in Evernote’s “from” address and have a fix in mind. We have just a few other things in the pipeline before – but it’s high on the list.

    Thanks again for the nice words!

    Btw, @peter, for quarterly reminders, this date format works pretty well: Every3MonthsStartingApril1st@fut.io

    Reilly Sweetland
    Co-Founder | FollowUpThen

    • http://www.highperformancelifestyle.net Kosio Angelov

      Reilly, thanks for chiming in. Please keep us all updated on the fix.

    • http://na brandon

      hello, have you figured out why we cannot utilize followup then?

  • AskJoanne

    Great article! However I couldn’t get it to work. The emails from evernote have a from address of no-reply@evernote.com so Followupthen is not recognizing them in my scheduled follow ups.

    any thoughts on a work around?

    Thank you,
    Joanne

    • http://www.highperformancelifestyle.net/ Kosio @ HighPerformance

      Joanne, thanks for stopping by :)

      Evernote changed how they send
      out emails literally 5 days after the post was published. One of the
      founders of FUT said they are aware of this change and they are working
      on a solution. As soon as a solution is available, I will post an
      update.

      • Leo Salazar

        We’re 2 months down the road. What’s up?

        • http://www.highperformancelifestyle.net/ Kosio @ HighPerformance

          Thanks for the comment, Leo! The FUT is still working on a solution. I will update the post as soon as they are ready.

          • Chance Whitney

            you need to post a big WARNING THIS DOESNT WORK at the top of this article. it sucks to go through most of it only to find out it hasn’t worked in 6 months.

  • Fond Of Thailand

    Still not working …

  • VyperX

    While this is helpful, it should be noted that no link to your note is embedded within the email reminder FollowUpThen sends to you, which is a damn shame.

    • http://www.highperformancelifestyle.net/ Kosio @ HighPerformance

      Thanks for chiming in! I will make sure to include that remark when I update the blog post.

  • http://manaproperty.co.nz Tania Elmer

    I might have missed a trick here, but when I set up the reminders they go to my e-mail inbox. Is there a way for them to go into my evernote inbox instead?

  • Erick

    OK, so this solution does not work anymore since 2 years ago, right?

  • Raul Piñeros

    I use a FUT, and I understand that they will send the email to every address provided in the cc field. If you add your email address, or your evernote address, wouldn’t that solve the issue? It’s a very small additional step, but worth the effort, I guess.